What are the benefits of smart lockers for dynamic workplaces?

Successful dynamic workplaces use smart lockers. With the rise of remote work and hybrid workstyles, the office of the future is changing. Dynamic workplaces and flexible design have emerged as the winning global concepts. But how exactly can people be supported in a more dynamic workplace? Our key insight is that dynamic working can only succeed with dynamic storage.

Our self-service smart locker system is designed to make a workplace more flexible. People can work how they want, with secure storage when and where they need it. The system is hassle-free, optimizes the use of resources, and can adapt with ease to changing needs.

This article talks about the benefits for users and managers of the system:

Benefits of a smart locker system for your people: user-friendly and hassle-free

  • Puts people in complete control

In a dynamic work environment people no longer have assigned seats, desks or lockers. They use the office space according to their activities for the day. This is what makes dynamic offices more inspiring - people are empowered to work, collaborate and communicate in the way that suits them best.

With our smart locker system, movement and use of the building becomes frictionless. Your employees are in complete control and have the freedom to work from anywhere! They can seamlessly move from floor to floor, with on-demand smart storage when and where they
need it.

  • Totally flexible and easy to use

Our self-service smart locker management system is designed by workplace experts so that your people can have an effortless user experience. Smart lockers are self-serve and hassle-free: they can book, access and release a locker via their company badge, smartphone or even facial recognition. So, no more lost keys or forgotten pin codes.

The push-to-open feature means that a simple nudge of the elbow makes each locker practically contactless. Also, background management commands can freeze a used locker and notify the cleaning staff, automatically un-freezing the locker when it is clean and safe for the next user.

  • Automated coaching messages and behavior change ‘nudges’

With our smart locker system, your employees automatically receive a notification if their assigned locker is inactive for more than 15 days. This discourages ‘camping behavior’ and frees up valuable resources for other people, keeping the space working dynamically.

The system also sends coaching messages, highlighting the benefits of flexibly using their workplace and especially, their locker. After 45 days, if they struggle to use the flexible facilities, their access is ‘turned-off’ and they get contacted by the workplace team for a helping hand.

  • Effortless and practical locker sharing

Enhanced collaboration and teamwork are the keys to successful businesses, and our smart lockers promote just that. With our system, team members can easily share their lockers with an individual or a group, creating a self-service team storage solution.

With team lockers, people can handover important documents, shared work, IT assets and other belongings with little or no dependency on other team members schedules.

Benefits of a smart locker system for facility management: total efficiency

  • Time savings and administration efficiency

Smart lockers are self-service and keyless, so your facility management team doesn’t need to spend hours manually assigning lockers and keys to employees. Also, they don’t need to go through the hassles of issuing new keys or changing pin-codes because someone lost their key or forgot their pin code. With smart lockers, locker assignment and management are completely automated.

Without these unnecessary and mundane activities, they can focus on streamlining or innovating other important parts of the business.

Read More: Top 10 features of smart workplace lockers

  • With smart lockers you need less lockers

Did you know 40% of office lockers go unused? With dynamic storage, not everyone needs a permanent locker. Some of your people will benefit from flexible day lockers and guests will benefit from safe and secure storage, only when visiting the office. With a flexible smart locker management system, one locker bank can be configured in different ways, to meet your exact and changing needs. This all saves valuable floor-space as lockers are allocated based on usage data, minimizing locker wastage.

Also, this is a great feature for companies that have employees working in shifts. Lockers are assigned to people linked to their shift patterns, and re-assigned to another employee in a different shift, automatically.

For more benefits of smart lockers for locker rooms and warehousing, read more.

  • Lockers are configured to your individual company needs

When it comes to dynamic storage, one size doesn’t fit all. Your organization’s storage needs might be very different from other organizations. With our smart locker management system, you can configure one locker bank to fulfill many different needs, at the click of a button.

So, whether your people need flexible day lockers, fixed lockers, team lockers or your guests need temporary storage, one system supports everything. Smart lockers can also be assigned for parcel collection, IT spare parts handover and team changing before they head to the gym. One system, so many ways to use it!

Another smart locker benefit is saying ‘goodbye’ to double-booking and locker claiming, which is basic human behavior. If someone has a locker assigned, they won’t be able to book another locker until they release it. This keeps things dynamic and by reducing waste and optimizing resources, is better for the planet too.

  • Real-time user insights facilitate data-based decision making

With our smart locker system, your facility management team doesn’t need to keep a log of locker usage in spreadsheets; the system does that for you. This means a lot of time savings and almost zero human errors.

Our smart locker system provides real-time reports on locker occupancy and usage which helps the administration get a bird’s eye view of locker utilization and employee behavior. By looking closely at the data, organizations can make data-backed decisions and optimize resources further.

Deloitte’s new office in London now supports 30% more people, in 3% less space. Alongside, it has reduced their on-floor storage dramatically by 60%. That’s 60% less storage! All thanks to our smart lockers! Read the case study here.

  • Seamless third-party Integrations

Our smart locker technology adapts to your organization and can seamlessly integrate with external third-party applications. So, say goodbye to the manual syncing of employee data and hello to automatic up-to-date rich insights and data. After all, technology should help simplify, streamline and centralize processes, not clutter them or add complexity. Our smart locker system is the perfect partner to the modern smart building.

Smart technology is the ‘best friend’ of the dynamic workplace

Organizations are becoming more and more dynamic and technology-driven with every passing day! Smart lockers are a key part of the story. Vecos is the world leader in smart locker solutions, and we know what it takes to be truly dynamic. Our workplace experts understand organizational dynamics and potential challenges and hurdles towards flex. Having worked with global companies and dynamic workplace frontrunners for the last 25 years, we are confident that we can help solve those problems. Book a 15-min introduction call with one of our team, to find out how to digitally transform into a smart workplace and why smart lockers are an intelligent technology to invest in.

Related articles